Application for Visiting Companies

Thank you for your interest in joining our upcoming theatre programme at Lanternhouse. We welcome submissions from producers and companies at all stages of their careers.

Please follow the steps below to apply.

1. Submit a Proposal

Your proposal should include:

  • A synopsis of the production, highlighting key themes and its relevance to our audience.
  • Information about the creative team (e.g., director, writers, performers).
  • A brief history of the production’s development, including any previous performances or workshops.
  • Technical requirements such as set design, lighting, and sound.
  • A description of how you plan to engage audiences and collaborate on marketing strategies.
  • How does your production align with our commitment to artistic excellence and innovation?
  • How will your production engage with the local community and contribute to audience development?
  • A brief description of how your production will help us achieve an inclusive and diverse programme.
  • A brief description of how you have incorporated environmental sustainability into your production approach.

2. Provide a Budget Overview

Your budget overview should include:

  • A clear breakdown of your financial plan for the production/tour, including fees for your creative and technical teams, and other production costs.
  • Confirmation that all members of your cast and crew will be paid according to ITC/Equity rates, which we require as standard. ITC Rates of Pay
  • A financial plan that outlines how you will fund the production. As we programme self-funded companies and operate on a box office split, please provide evidence of your capacity to cover all production costs, including stage management and technical support.
  • Sales projections based on which of our venue spaces you recommend best suits your production and audience estimate—either our studio theatre (100 seats) or main theatre (272 seats). Include the number of performances you would recommend.

3. Supporting Materials

  • Links to past performances, video footage, or reviews that demonstrate the production’s style and artistic merit.
  • CVs or brief bios of key members of your creative team.

4. Submit Your Application

Please email your proposal and supporting materials to programme@cumbernauldtheatre.co.uk  with the subject line “Cumbernauld Theatre Programme Application – [Your Production Title].” Applications will be reviewed by our programming team, and we will respond within 4-6 weeks.

5. If Your Production is Selected

If your production is selected for inclusion in our programme, the process will proceed as follows:

  • Initial Agreement: A formal agreement will be created and checked by the Programme Manager and Admin Assistant. This agreement will outline key details, including performance dates, financial arrangements, and technical requirements.
  • Event Setup: Our team will create the event in our scheduling systems.
  • Contract Finalisation: A draft contract will be prepared by the Admin Assistant and checked by the Programme Manager before being sent to you for signature.
  • Marketing and Promotion: We will collaborate on marketing strategies, ensuring that promotion is aligned with agreed goals. Additional marketing costs or efforts will be mutually agreed upon.
  • Pre-Production: Technical specifications and production requirements will be coordinated with the theatre team to ensure everything is ready for rehearsals and performances.
  • Post-Production: After the show, a debrief meeting will be scheduled to evaluate audience feedback, marketing performance, and any operational challenges. This helps ensure continuous improvement for future collaborations.

6. Settlement of Box Office Share

Following the conclusion of your production, Cumbernauld Theatre Trust will provide you with a settlement statement, which includes:

  • A breakdown of box office income, listing all ticket sales.
  • Deductions for any agreed contra items (such as technical equipment, additional staffing, or licensing costs) as outlined in your performance agreement.
  • Your agreed percentage share of the net box office revenue, based on the ticket sales split.

The settlement statement will be issued within 14 days after the final performance. You are required to submit an invoice within this period to ensure timely payment. Payment will be made within 30 days from the receipt of your invoice.

If additional daily expenses have been agreed upon, these will be paid out based on prior written approval and breakdowns provided by the producer at least two weeks in advance.

Our organisation is committed to working in accordance with the FST Touring Code of Practice to ensure positive, sustainable, and respectful collaborations with all our visiting companies.

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